CAPS STUDENT ADVISORY BOARD MEETING MINUTES                                                   Jan. 26, 2015


ATTENDEES: Krista Burrows, Kati Costello, James Gaither, Rachel Grisham, Catherine Huang, Sara McCracken, Mike McDougal, Virginia Tat, Josh Willmarth, Sherri Bird, Marcey Bamba. Visitor: Taylor Sarman, ASOSU President


A special thank you to Taylor Sarman for taking the time to attend our board meeting and offering his insight and feedback.


  1. Updates

At the SIFC meeting last week, we were notified that any increase of fees above 5% would need to be approved by HECC (Higher Education Coordinating Commission). We were advised that we should be strategic about our decision packages, and should think about our budgets based on need.


  1. Review CAPS Budget

With CAPS salaries finally at parity after being too low for many years, this equals a 7% increase in our expenses. We could survive for two years on our fund balance, but then we would run out of money.


  1. SIFC Process vs. Mandated Fee Process

Marcey and Sherri attended a meeting led by Sherm Bloomer (Director of Budget and Fiscal Planning) which discussed the pros and cons of CAPS and SHS moving from being funded by student fees to mandatory fee (tuition). This would mean that we would no longer present our budget to SIFC for approval, but instead would present it to a Budget Committee made up of CAPS advisory board, SHS advisory board, ASOSU leadership, etc. An email summary of this meeting compiled by Sherm was handed out.


This may be a better place for CAPS to be in the short term because we might have more flexibility about an increase in fee this year, and it may also be better for long range planning. Questions were raised about whether this would provide more or less student voice in budget planning, and result in more or less autonomy. One concern is whether or not CAPS and SHS could obtain bond funding with Rec Sports if Rec Sports is funded by student fees and CAPS and SHS are funded by mandatory fees. Members were asked to send their feedback to Marcey so she could send it on to Administration and SIFC.


The question was asked: “How does CAPS know whether or not a student has paid fees?” CAPS asks students for their ID number and assumes students have paid their fees, but cannot access Banner to confirm whether or not the fee has been paid. CAPS has tried many times to rectify this, but AABC will not allow CAPS staff to access Banner accounts. Several members of the board expressed frustration and indignation that this was the case, and this issue will be revisited with AABC.


  1. Decision Packages

After much discussion, the board voted unanimously to use our fund balance to pay for our base budget and request two decision packages:

                Preferred:           1 Counselor and 1 part-time Marketer  5.8% increase

                Acceptable:        1 Counselor    3.5% increase


  1. Presentation Discussion

Training for presenters will be held on 1/27 at 9 am, 2/4 at 4 pm, and 2/5 at 9 am.


  1. We turn in the budget on Thursday (1/29) and Present on Feb. 7th at 9 a.m. in the Native American Longhouse! Next Monday’s meeting may be a long one, so we’ll be rewarded with pizza for all your hard work!