CAPS STUDENT ADVISORY BOARD MEETING MINUTES                                                                   January 5, 2015

ATTENDEES: Krista Burrows, Kati Costello, Sarah Devine, James Gaither, Rachel Grisham, Catherine Huang, Rae Madison, Sara McCracken, Mike McDougal, Virginia Tat, Marcey Bamba, Sherri Bird

  1. Renovation Discussion

By unanimous vote (7/7), it was decided to proceed with one-time use of $282,000 to fund renovation of the CAPS space on the 5th floor of Snell Hall, adding 12 extra rooms. The source of funds is a portion of the $1.5M in working capital that CAPS has accumulated. This will allow the agency to hire additional clinicians to decrease the waiting list of students who need services at CAPS.

  1. Review CAPS Projected Budget

Alex Leziy-Miller, our liaison with AABC, participated through a Skype call to review our budget. She reminded us that we must keep $500,000 in our working capital fund. The goal is to get down to that amount but not go below it. In order to do this, we must balance responsible spending down with modest increase in fees. Our base budget (those expenses that recur each year) should be the same as last year. One issue is that LD/ADD testing is not embedded in the budget, so that will need to be included as a decision package for next year. The board will vote on the budget next meeting (1/12).

The question was raised: How does the board feel about raising student fees? CAPS has not raised its fee for 5-6 years. Alex mentioned that providing better services (more clinicians resulting in less wait time) justifies the need to increase student fees because the value of CAPS has increased.

  1. Review Decision Packages                                                                                   Required student fee

1                     Counselor: $95,227                                                                                         $42.73

2                     Counselor: $95,227                                                                          $42.33

3                     Counselor: $95,227                                                                                          $43.19

4                     Marketing Director: $60,554 (1/2 salary + OPE)                                   $43.19

5                     LD Testing: $30,000                                                                                          $43.19


All Decision packages:          $116,235                                                                        $46.91

  1. Budgeting Board Questions

Marcey discussed the answers she prepared for these questions (see handout).

  1. Athletics Request

The Recreational Sports Department is requesting a .5 FTE counselor on site to address mental health issues of OSU athletes. Marcey will discuss this more in future meetings.

  1. Presentation Discussion

The CAPS Advisory Board will present our budget on Feb. 7th from 9-10:30. There will be a 30-minute presentation and 1 hour of questions from SIFC. Last year there were 4 presenters, so the sections were broken down into a) background of CAPS, b) base budget, c) decision packages, and d) working capital. Unfortunately Rachel is not able to present for this meeting, but she is willing to help prepare others to present. Krista, Virginia, and Mike volunteered to assist in the presentation.

  1. Our meeting scheduled for week 3 (Jan. 19th) is Martin Luther King Day and OSU will be closed. The group discussed whether to try to find a different day to meet or meet earlier on that day. A decision about this will be finalized at the next meeting.